Golf Society Rules

NAME OF SOCIETY,              OAK TREE ROOT GOLF SOCIETY.

SECRETARY ADDRESS,        PAUL MOLYNEUX 323 GLOUCESTER ST ATHERTON M46 0JD 07868699741 PROUD2BLR@GMAIL.COM

OFFICIALS                             PRESIDENT,           ELECTED BY BALLOT AT A.G.M. TERM OF OFFICE IS ONE YEAR

                                                CAPTAIN,               VICE CAPTAIN OF PREVIOUS  YEAR TAKES OVER AS NEW CAPTAIN

                                                VICE CAPTAIN,     ELECTED BY BALLOT AT A.G.M.   AFTER ONE YEAR TAKES OVER AS CAPTAIN

                                                SECRETARY           ELECTED BY BALLOT AT A.G.M. ANNUALLY

                                                TREASURER           ELECTED BY BALLOT AT A.G.M. ANNUALLY

                                                HANDICAP COMM                ELECTED BY BALLOT AT A.G.M. ANNUALLY [ THREE STRONG ]

THE ABOVE OFFICIALS WILL FORM THE SOCIETY “ COMMITTEE “ AND THE COMMITTEE WILL BE THE ARBITRATORS FOR ALL MATTERS RELATING TO THE OAK TREE ROOT GOLF SOCIETY, ALL COMMENTS, COMPLAINTS AND SOCIETY PROBLEMS MUST BE RELAYED THROUGH  THE SECRETARY

MEMBERS OF THE COMMITTEE CAN HOLD TWO POSITIONS WITHIN THE SOCIETY AT THE SAME TIME, THIS ENCOURAGES MORE MEMBERS TO TAKE PART IN THE RUNNING OF THE SOCIETY

THE SOCIETY WILL BE FOR INVITED MALE MEMBERS ONLY  NEW MEMBERS CAN ONLY BE PROPOSED AND SECONDED BY EXISTING MEMBERS AND WILL  ONLY BE ACCEPTED INTO THE SOCIETY IF THERE IS A 100% VOTE TO ACCEPT THEM, EXISTING MEMBERS CAN ALSO BE REFUSED MEMBERSHIP RENEWAL, OR THROWN OUT OF THE SOCIETY DURING THE “  SEASON  “ IF  THERE ARE OBJECTIONS FROM A MAJORITY OF MEMBERS REGARDING THE LACK OF COMMITMENT OR UNACCEPTABLE CONDUCT FROM A MEMBER.           THE SOCIETY WILL RUN ON AN ANNUAL BASIS, THAT IS FROM OCTOBER 1^st TO SEPTEMBER 30^th THE FOLLOWING YEAR, THE FINAL EVENT OF THE YEAR WILL BE A PRESENTATION NIGHT TO HONOR THE YEARS WINNERS

SOCIETY FORMAT                TO HAVE A TWO DIVISIONAL SET-UP

PLAYING FORMAT               WINTER LEAGUE  AND SUMMER LEAGUE WILL BE  PLAYED OVER TEN GAMES EACH LEAGUE AND WILL BE PLAYED UNDER  “ MEDAL “ RULES. THESE MATCHES WILL BE PLAYED EVERY TWO WEEKS ON SUNDAYS, POINTS WILL BE AWARDED AS FOLLOWS

WINNER, 6 POINTS, 2^nd  5 POINTS, 3^rd 4 POINTS, 4^th 3 POINTS, 5^th 2 POINTS, 6^th -LAST PLACE 1 POINT, ALL PLAYERS THAT ATTEND WILL GET ONE POINT, VOID OR INCOMPLETE CARDS GET NO POINTS,                    TWO`S AND NEAREST THE PIN WILL COUNT  EVEN WHEN A PLAYERS CARD IS THROWN OUT AS INVALID, SPOILT OR VOID. THE LEAGUE GAMES WILL BE PLAYED ON COURSES THAT WILL ACCEPT SOCIETY BOOKINGS ON SUNDAYS 

THERE WILL ALSO BE MATCHPLAY COMPETITIONS AND THESE WILL BE INTEGRATED WITHIN THE SUNDAY LEAGUE MATCHES,  4 PTS-WIN,  2PTS-DRAW,   1PT-LOSE,  0 PTS LOSE BY WALKOVER

DURING WINTER MATCHES AND COMPETITIONS WHEN WE ARE PLAYING OFF WINTER TEES AND WINTER GREENS MEMBERS HANDICAPS WOULD BE ADJUSTED ACCORDINGLY BY THE HANDICAP COMMITTEE.

MATCHES,  IN THE EVENT OF MATCHES  BEING  CANCELLED BECAUSE OF COURSE CLOSURES DUE TO ADVERSE WEATHER CONDITIONS,  WE WILL EITHER PLAY THE GAMES ON ANY DATES  “ FREE “ AT THE END OF SEASON, OR, IF THERE IS A DOUBT THAT WE WILL HAVE AVAILABLE DATES THEN SECRETARY TO ARRANGE GAMES TO COVER FOR LOST MATCHES.

SO THAT ALL MATCHPLAY GAMES CAN BE PLAYED, MEMBERS CAN ARRANGE THEIR OWN MATCHPLAY GAMES TO BE PLAYED AT A COURSE, DATE & TIME AGREED BY BOTH MEMBERS.

THERE WILL BE “ MAJOR “ COMPETITIONS THAT WILL BE PLAYED EACH MONTH DURING THE SUMMER MONTHS, THESE MATCHES WILL BE SPONSORED BY OUTSIDE AGENCIES, THESE MATCHES WILL BE PLAYED AS TWENTY SEVEN HOLE { SUBJECT TO LOCAL CLUB RULES } STABLEFORD COMPETITIONS, THE MAJOR COMPETITIONS WILL BE PLAYED ON THE BEST COURSES THAT WE CAN BOOK. THESE MAJOR COMPETITIONS WILL BE SUBSIDISED BY THE SOCIETY, THE COST FOR  FOR EACH MEMBER  PER MAJOR, WILL BE £40-00, PAYABLE IN ADVANCE, AT THE MEETING PRIOR TO THE DAY OUT, EXCEPT THE CAPTAIN`S WEEKEND, THIS WILL DEPEND ON THE SOCIETY FUNDS AVAILABLE, MEMBERS WILL ONLY QUALIFY FOR THE SUBSIDY IF THEY PLAY IN THE COMPETITIONS, IF YOU DON`T PLAY YOU DON`T GET THE SUBSIDY, THE MONEY WILL BE TAKEN OUT OF THE SOCIETY FUNDS FOR THESE SUBSIDIES. DEPOSITS THAT ARE PAID TO CLUBS WE ARE VISITING FOR OUR “ MAJORS “ ARE GENERALLY NON-RETURNABLE SO IF YOU DON`T TURN UP MONEY WILL BE LOST AND YOU WILL BE ASKED TO PAY THAT LOST DEPOSIT.

WITH REGARD TO THE CAPTAINS WEEKEND, A NON-REFUNDABLE DEPOSIT MUST BE PAID BEFORE THE END OF NOVEMBER, THE SIZE OF THIS DEPOSIT WILL DEPEND ON THE AMOUNT  REQUESTED BY THE HOTEL WE WOULD BE STAYING IN.

MAJOR TROPHIES

                                MARCH                   PAIRS TROPHY  [ PAIRS-18 HOLES }

                                APRIL                     THE OAK TREE ROOT MASTERS,  FULL DAY, 27 HOLES

                                MAY                       ELMER FUDD CHALLENGE TROPHY  FULL DAY, 27 HOLES

                                JUNE                      REDBRIDGE TROPHY FULL DAY, 27 HOLES

                                JULY                       PRESIDENT`S SHIELD  FULL DAY 27 HOLES

                                AUGUST                 LLG TROPHY  FULL DAY, 27 HOLES

                                SEPTEMBER           CAPTAIN`S  TROPHY,  FULL DAY,  27 HOLES

                                SEPTEMBER           TREASURER`S TROPHY,     18 HOLES    

                                SEPTEMBER           VALLEY WINDOWS TROPHY,  18 HOLES ONLY

BOG SEAT AWARD, FOR THE MEMBER WHO THE DESERVES IT THE MOST, AWARDED BY BALLOT, THE BOG SEAT  TROPHY IS PRESENTED TO THE WINNER AT THE PRESENTATION ON THE CAPTAIN`S WEEKEND AND MUST WEAR IT FOR THE REST OF THE  EVENING  

HOLE IN ONE, A PRIZE OF £60.00 WILL BE AWARDED FOR A  “  HOLE-IN-ONE  “ A HOLE IN ONE WILL NOT COUNT AS A  “  TWO ” BUT, IT WILL COUNT AS NEAREST THE PIN IF IT IS ACHIEVED ON THE DESIGNATED NEAREST THE PIN HOLE.                            

RULES REGARDING TRIPS SECRETARY MUST BE NOTIFIED, NO LATER THAN SEVEN DAYS BEFORE A TRIP, IF A MEMBER IS  GOING ON A TRIP, THIS APPLIES TO ALL SUNDAY MATCHES AND ALL THE MAJOR COMPETITIONS, THIS IS SO THAT THE SECRETARY CAN CANCEL ANY UNWANTED TEES.  IF THE SECRETARY IS NOT NOTIFIED  THEN THAT  MEMBER WILL NOT BE BOOKED A PLACE  AND IT WILL RESULT IN THE MEMBER NOT PLAYING,  AND IF A MEMBER DOES NOT TURN UP AFTER HE HAS NOTIFIED THE SECRETARY THAT HE IS PLAYING AND THERE IS ANY FINANCIAL PENALTY INCURRED BY THE GOLF CLUB WE ARE PLAYING THEN THE MEMBER THAT DOES NOT TURN UP WILL BE HELD RESPONSIBLE FOR THE COSTS INCURRED, IE HE WILL HAVE TO PAY THE GREEN FEE.

MEMBERS MUST ARRIVE AT VENUE  AT LEAST FORTY FIVE MINUTES BEFORE THE FIRST TEE, THIS MEANS REPORTING TO THE SOCIETY TREASURER AND PAYING THE GREEN FEES PLUS COMPETITION MONEY.IF A MEMBER IS LATE THEN A WRITTEN WARNING WILL BE GIVEN AND IF THAT MEMBER IS LATE AGAIN THEN A TWO SHOT PENALTY WILL BE IMPOSED FOR ALL SUBSEQUENT LATE ARRIVALS, THE WARNING WILL LAST FOR ONE YEAR FROM THE DATE OF ISSUE. MEMBERS MAY RING THE SECRETARY IF THEY HAVE A GOOD REASON TO BE LATE AND THE WARNING WILL BE WAIVED, IT HAS TO BE A GOOD REASON

DRAW FOR ORDER OF PLAY AND GROUPS WILL BE DONE AT THE COURSE WE ARE PLAYING, THIRTY MINUTES BEFORE THE FIRST TEE, IF A MEMBER IS N0T PRESENT THEN HE WILL BE PUT IN ONE OF THE LAST GROUPS.

WHEN WE ARE VISITING GOLF CLUBS FOR OUR MATCHES, EITHER SUNDAYS OR MAJORS, THE MEMBERS OF THIS SOCIETY MUST ABIDE BY ALL THE RULES, ETIQUETTE AND STANDARDS OF THE CLUB WE ARE VISITING, THIS INCLUDES THE WEARING OF JACKET AND TIE FOR OUR SOCIETY DINNER AND PRESENTATION WHEN WE ARE PLAYING IN A MAJOR COMPETITION, THIS IS BECAUSE PRIVATE MEMBERS CLUBS WILL NOT ALLOW ANYONE IN THE CLUBHOUSE AFTER 7-00PM UNLESS THEY ARE WEARING A JACKET AND TIE. 

GUESTS  GUESTS WILL BE ALLOWED TO JOIN US ON ALL OF OUR MATCHES IF THERE  ARE ANY SPARE PLACES, IF A GUEST WANTS TO PLAY IN A MAJOR COMPETITION THEN THE SECRETARY MUST BE NOTIFIED AT LEAST ONE WEEK IN ADVANCE OF THE MATCH DATE AND THE GUEST WILL HAVE TO PAY THE FULL COST AT LEAST ONE WEEK IN ADVANCE OF THE MATCH DATE, FOR OUR SUNDAY MATCHES THE SAME NOTICE MUST BE GIVEN BUT THE GUEST CAN PAY ON THE DAY OF OUR GAME,

MEMBERSHIP COSTS AND SUBSCRIPTIONS MEMBERSHIP OF THE SOCIETY WILL COST £10-00 PER INVITED PERSON AND MUST BE PAID AT THE FIRST MEETING OF THE YEAR WHICH WILL BE HELD ON THE FIRST MONDAY IN OCTOBER EVERY YEAR,

SUBS WILL BE PAID AT THE RATE OF £2-50 EVERY WEEK FOR THE DURATION OF A PLAYERS MEMBERSHIP OF THE SOCIETY

THERE WILL ALSO BE A “SWEEP “ AND A “ TWO’S “ COMPETITION AT ALL GAMES THE COST OF THESE TWO EXTRAS IS £2-00 FOR THE SWEEP AND 50p FOR THE TWO’S COMPETITION, THESE WILL BE HELD EVERY GAME, HALF OF THE SWEEP MONEY WILL BE PAID OUT TO THE WINNER OF THE SWEEP, HALF GOES TO THE SOCIETY FUNDS,  AND ALL OF THE TWO’S MONEY WILL BE PAID OUT TO THE MEMBER WHO SCORES A TWO ON HIS CARD  [ SHARED IF MORE THAN ONE WINNER ]  IF THE MONEY IS NOT WON ON THE DAY THEN THE MONEY  WILL GO INTO THE SOCIETY FUNDS AND USED TO SUBSIDISE MEMBERS ON TRIPS,

ALL MEMBERS MUST BE UP TO DATE WITH THEIR SUBS BEFORE THEY WILL BE ALLOWED TO ENTER MAJOR COMPETITIONS

IF A MEMBER RESIGNS FROM THE SOCIETY THEN THAT MEMBER FORFEITS ALL MONIES HE HAS PAID INTO THE SOCIETY, ALL MONIES PAID INTO THE SOCIETY BELONGS TO THE SOCIETY THE REASON FOR THIS RULE IS THAT MOST OF THE COST OF OUR TRIPS ARE PAID IN ADVANCE IN THE FORM OF NON RETURNABLE DEPOSITS ETC. AND THE GENERAL RUNNING COSTS OF THE SOCIETY.   

SECRETARY TO BE NOTIFIED IF YOU ARE NOT GOING ON TRIP AT LEAST SEVEN DAYS BEFORE TRIP, [ SUNDAYS & MAJORS ]

IF THE GOLF CLUB WE ARE VISITING DEEMS THE COURSE TO BE PLAYABLE THEN THE SOCIETY WILL PLAY THE MATCH IRRESPECTIVE OF THE CONDITIONS.

MEMBERS MUST ARRIVE AT THE COURSE WE ARE PLAYING AT LEAST FORTY FIVE MINUTES BEFORE THE FIRST TEE TIME, MEMBERS WHO ARE LATE WILL BE PENALISED AS PER SOCIETY RULE.

DURING DINNER AND THE PRESENTATIONS AT OUR MAJOR COMPETITIONS A JACKET AND TIE MUST BE WORN UNLESS THE CAPTAIN GIVES PERMISSION TO TAKE THE JACKET OFF DURING DINNER, THIS IS SUBJECT TO THE RULES OF THE GOLF CLUB WE ARE VISITING.

 THE HANDICAP COMMITTEE WILL BE THE MEMBERS WHO ARE ELECTED AT THE A.G.M. TO SET THE HANDICAPS FOR ALL THE MEMBERS OF THE SOCIETY. THERE WILL BE THREE MEMBERS ON THE HANDICAP COMMITTEE

NEW MEMBERS MUST SUBMIT THREE CARDS TO THE HANDICAP COMMITTEE TO GET THEIR SOCIETY HANDICAP.

MEMBERS HANDICAPS WILL ONLY BE CHANGED WHEN APPROPIATE AND BY USING ENGLISH GOLF UNION GUIDELINES.

A MAXIMUM HANDICAP OF THIRTY SIX  WILL BE ALLOWED FOR SOCIETY MEMBERS.

WHEN SOCIETY MEMBERS PLAY GAMES OTHER THAN SOCIETY MATCHES THEN THE SCORES FROM THOSE GAMES SHOULD BE GIVEN TO THE SECRETARY AND THE CARDS FROM THOSE GAMES HANDED INTO A MEMBER OF THE HANDICAP COMMITTEE AT THE FIRST OPPORTUNITY, FAILURE TO GIVE THIS INFORMATION COULD RESULT IN THE PLAYING MEMBER HAVING HIS HANDICAP CHANGED BECAUSE IT WILL BE ASSUMED THAT THE REASON NO CARD WAS HANDED IN IS BECAUSE A GOOD ROUND WAS RECORDED

ALL MEMBERS MUST KEEP UP TO DATE WITH THEIR SUBS, THIS IS TO ENSURE THAT THERE IS ALWAYS MONEY AVAILABLE TO PAY DEPOSITS AND OTHER SOCIETY EXPENSES.

MEMBERS WHO FALL BEHIND WITH THEIR SUBS WILL BE APPROACHED BY EITHER THE SECRETARY OR THE TREASURER AND IF THE ARREARS ARE NOT PAID THEN FURTHER ACTION WILL BE TAKEN, THIS COULD INCLUDE EXPULSION FROM THE SOCIETY.

SLOW PLAY MUST BE AVOIDED AT ALL TIMES, KEEP UP WITH THE GROUP IN FRONT OF YOU, NOT IN FRONT OF THE GROUP BEHIND YOU.`

DANGEROUS PLAY MUST BE AVOIDED AT ALL TIMES, IF A BALL IS SLICED OR HOOKED THEN A WARNING SHOUT MUST BE GIVEN, PLAYERS SHOULD NOT PLAY SHOTS IF THERE IS ANY CHANCE THAT THE BALL WILL REACH THE GROUP IN FRONT.

MEMBERS MUST ABIDE BY ALL THE  RULES THAT HAVE BEEN LAID DOWN BY THE ENGLISH GOLF UNION AND THE PROFESSIONAL GOLFERS ASSOCIATION, THAT COVERS THE GAME OF GOLF, THE RULES NOTED HERE ARE THE SPECIFIC RULES OF THE OAK TREE ROOT GOLF SOCIETY, SOME OF THESE RULES MAY BE DUPLICATED BY THE E.G.U.& THE P.G.A. SECRETARY WILL HAVE A COPY OF THE RULE BOOK AT GAMES

ALL PROPOSED RULE CHANGES MUST BE PUT IN WRITING TO THE SECRETARY, THESE WILL THEN BE PLACED ONTO THE AGENDA OF THE NEXT COMMITTEE MEETING AND, IF THE COMMITTEE AGREES TO THE CHANGES THEN THE SECRETARY WILL PUT THE CHANGES ONTO THE AGENDA FOR  NEXT ANNUAL GENERAL MEETING FOR OPEN DISCUSSION AND EITHER RATIFICATION OR REFUSAL.